The Async-First Quarterly Planning Playbook for Distributed Teams
The classic two-day planning offsite is broken when half your team is asleep. Here is a two-week, async-first cadence that produces better OKRs without 18 hours of Zoom. -
Both teams are at their desks between 8:00 AM to 3:00 PM in Madrid and 11:30 AM to 6:30 PM in Bengaluru. Bengaluru is 3.5 hours ahead of Madrid, yet you get a full 7 hours of shared hours — enough to schedule around lunches, focus time, and preferences with ease. Bear in mind Madrid shifts for daylight saving while Bengaluru stays fixed — recheck these hours after each clock change. To edit hours, add more timezones, and share with your team, create a free collaborative board.
| UTC (GMT+0) | 12am | 1am | 2am | 3am | 4am | 5am | 6am | 7am | 8am | 9am | 10am | 11am | 12pm | 1pm | 2pm | 3pm | 4pm | 5pm | 6pm | 7pm | 8pm | 9pm | 10pm | 11pm | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Madrid Europe/Madrid | 2am | 3am | 4am | 5am | 6am | 7am | 8am | 9am | 10am | 11am | 12pm | 1pm | 2pm | 3pm | 4pm | 5pm | 6pm | 7pm | 8pm | 9pm | 10pm | 11pm | Next Day 12am | 1am | |
| Bengaluru Asia/Kolkata | 5:30am | 6:30am | 7:30am | 8:30am | 9:30am | 10:30am | 11:30am | 12:30pm | 1:30pm | 2:30pm | 3:30pm | 4:30pm | 5:30pm | 6:30pm | 7:30pm | 8:30pm | 9:30pm | 10:30pm | 11:30pm | Next Day 12:30am | 1:30am | 2:30am | 3:30am | 4:30am |
The classic two-day planning offsite is broken when half your team is asleep. Here is a two-week, async-first cadence that produces better OKRs without 18 hours of Zoom. -
Why timezoners.com has no login, how Supabase realtime keeps a shared board in sync, and the timezone math behind the overlap grid. -
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