Best Meeting Times Between US and Japan Teams (2026)
8 AM Tokyo is 4 PM in Los Angeles the day before. West Coast afternoon windows, the East Coast dead zone, and why the Philippines slot is an hour off. -
Best overlap: 8:00 AM to 4:00 PM in Phoenix is 10:00 AM to 6:00 PM in Chicago.
Aim for 8:00 AM to 4:00 PM Phoenix time — that's 10:00 AM to 6:00 PM over in Chicago. Chicago is 2 hours ahead of Phoenix, but the generous 8-hour window means both teams can meet well within their normal day. These times hold for most of the year, but Chicago's daylight saving (which Phoenix doesn't use) shifts them by an hour twice annually.
| Local time | 12am | 1am | 2am | 3am | 4am | 5am | 6am | 7am | 8am | 9am | 10am | 11am | 12pm | 1pm | 2pm | 3pm | 4pm | 5pm | 6pm | 7pm | 8pm | 9pm | 10pm | 11pm |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Phoenix America/Phoenix | ||||||||||||||||||||||||
Chicago America/Chicago |
8 AM Tokyo is 4 PM in Los Angeles the day before. West Coast afternoon windows, the East Coast dead zone, and why the Philippines slot is an hour off. -
London to New York is five hours apart, except for the five weeks a year when it isn't. Exact overlap windows for every US zone, the 2026 DST mismatch dates, and where to put the recurring sync. -
The Philippines sits 12 to 16 hours ahead of the US and never changes its clocks. Exact overlap windows for every US coast, the tomorrow problem, and a rotation rule that works for product and BPO teams. -