The Async-First Quarterly Planning Playbook for Distributed Teams
The classic two-day planning offsite is broken when half your team is asleep. Here is a two-week, async-first cadence that produces better OKRs without 18 hours of Zoom. -
Keep meetings inside 8:00 AM to 4:00 PM in London — that maps to 10:00 AM to 6:00 PM in Riyadh. With 8 hours of daily overlap, these two cities are an easy pairing; almost any reasonable hour works. Keep an eye on the calendar — London observes daylight saving and Riyadh doesn't, which nudges this window by an hour twice a year. To edit hours, add more timezones, and share with your team, create a free collaborative board.
| UTC (GMT+0) | 12am | 1am | 2am | 3am | 4am | 5am | 6am | 7am | 8am | 9am | 10am | 11am | 12pm | 1pm | 2pm | 3pm | 4pm | 5pm | 6pm | 7pm | 8pm | 9pm | 10pm | 11pm | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| London Europe/London | 1am | 2am | 3am | 4am | 5am | 6am | 7am | 8am | 9am | 10am | 11am | 12pm | 1pm | 2pm | 3pm | 4pm | 5pm | 6pm | 7pm | 8pm | 9pm | 10pm | 11pm | Next Day 12am | |
| Riyadh Asia/Riyadh | 3am | 4am | 5am | 6am | 7am | 8am | 9am | 10am | 11am | 12pm | 1pm | 2pm | 3pm | 4pm | 5pm | 6pm | 7pm | 8pm | 9pm | 10pm | 11pm | Next Day 12am | 1am | 2am |
The classic two-day planning offsite is broken when half your team is asleep. Here is a two-week, async-first cadence that produces better OKRs without 18 hours of Zoom. -
Three client calls before breakfast and an inbox that never sleeps. A practical playbook for freelancers and agencies working with clients in five different countries, without sacrificing your evenings. -
Why timezoners.com has no login, how Supabase realtime keeps a shared board in sync, and the timezone math behind the overlap grid. -