The 2025 Guide for Remote Teams, Clients, and Families
Stop guessing meeting times. Use a visual time zone planner to see overlap, handle DST, and share a live board with your team or family no spreadsheets, no signup. —
Scheduling across time zones does not have to be chaos. If you are a distributed team, a freelancer with global clients, or a family spread across continents, a visual time zone planner turns confusion into clarity.
This guide shows how to visualize time zones, spot overlapping hours instantly, and share a live board that updates in real-time.
Why world clocks and spreadsheets fall short
- They do not show overlap clearly. You still need mental math to find a slot.
- DST changes break formulas and create off-by-one-hour mistakes.
- Links and screenshots go stale; everyone ends up on a different version.
A visual planner solves this by showing everyone on one timeline, highlighting the hours that work for all.
Meet Timezoners: a visual time zone planner
Timezoners helps you plan overlapping working hours for distributed teams without spreadsheets or signup.
- Add people with their time zone and typical hours
- See a timeline for each person, side-by-side
- Click names to highlight overlapping hours instantly
- Drag and drop to reorder people for easier comparison
- Share the board URL; changes sync in real-time
- No sign-ups, no accounts, no passwords
Try it now: Timezoners
How to plan across time zones (step-by-step)
- Create your board (no signup needed) at timezoners.com
- Add teammates, clients, or family with their time zone
- Set typical working hours for each person (e.g., 9–5)
- Click the people you need for a meeting to highlight the overlap
- Pick a time that lights up for everyone
- Share the URL; it auto-updates for the whole group
Tip: The next/previous day labels make it obvious when a slot rolls into yesterday/tomorrow for someone.
Use cases that actually matter
- Remote teams: Plan standups, interviews, incident reviews, and pair sessions.
- Freelancers and agencies: Offer client-friendly slots without long email threads.
- Families across time zones: Find a weekly call time that works for EVERYONE.
- Events and communities: Coordinate webinars and study groups across regions.
What makes a good time zone planner
- Visual overlap: instantly see when everyone is available
- Real-time sharing: one link, always up to date
- DST safe: times stay correct when clocks change
- No signup friction: reduce drop-off when inviting new people
- Mobile friendly: quick checks on the go
Timezoners was built with these principles in mind.
Tips for fewer timezone headaches
- Propose times in UTC in your invites, then let each person view locally
- Pick a small set of shared core hours (e.g., 14:00–17:00 UTC)
- Avoid half-hour meetings that start at :45 when working across regions
- Note when a time crosses into someone's next day so you are not booking late nights
For a deeper dive on UTC-first coordination, see: /blog/could-utc-replace-time-zones
Frequently asked questions
Does Timezoners handle daylight saving time?
Yes. When daylight saving shifts, the board reflects correct local times automatically.
Can I use this for family scheduling?
Absolutely. Add each family member, click to highlight the people involved, and pick the overlapping slot.
Do people I invite need an account?
No. Share the board link; they can view and collaborate with no signup.
Is it free?
Yes. You can create and share boards for free.
How is this different from a world clock or spreadsheet?
Visual overlap, live sharing, DST resilience, and drag-and-drop reordering. It is faster to get to a time that works for everyone.
Ready to plan smarter?
Create your board in seconds and share it with your team or family!
Read more about coordinating meetings across timezones.